How to write a appliance repair estimate
Appliance repair is a decision for the customer: fix it or replace it. A clear estimate helps them make that choice, which is why it should list the appliance, model and serial number, what you found and what it will take to fix. Separate the service call or diagnostic fee from the repair itself, and list parts and labor individually. Many repair outfits credit the diagnostic fee if the customer goes ahead; if you do, say so. Parts availability matters as much as price: a back-ordered control board can mean a week without a fridge. If the repair cost is close to the cost of a new appliance, say that honestly. Customers remember the tech who told them not to waste money.
How to price it
- A service call fee covers travel and diagnosis, often credited toward the repair.
- Labor is priced by the hour or as a flat rate per common repair.
- Parts are priced individually, with brand and part number.
- Sealed-system work (refrigerant) and gas appliances cost more and may require certifications.
- Built-in and stacked units take longer to access.
- Return trips for special-order parts can be included or billed.
What to include
- Appliance type, brand, model and serial number.
- Symptoms reported and diagnosis.
- Parts with prices and availability.
- Labor hours or flat-rate repair price.
- Service call fee and whether it's credited.
- Warranty on parts and labor.
- Repair-or-replace recommendation if relevant.
Frequently asked questions
Is it worth repairing an old appliance?
It depends on the age, the repair cost and the condition of the unit. A common rule of thumb is to compare the repair cost with the price of a comparable new appliance. Your estimate can give an honest recommendation.
Why do I pay a service call fee?
It covers the trip and the time to diagnose the problem. Many technicians apply it to the repair if the customer approves the work.
Are parts covered by warranty?
New parts usually carry a manufacturer warranty, and many repair businesses add their own labor warranty. Put the terms in the notes.
Is it free?
Yes. Make and download as many as you want, no signup. Free PDFs carry a small Presupuestado mark; Pro removes it and adds your logo.
Related templates
More tools