Invoices / Landscaping
Bill plants, mulch, sod and labor at the quantities actually installed, then download a PDF.
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Estimates, receipts and guides that go with this invoice.
Landscaping jobs rarely end with exactly the quantities on the estimate. Beds take an extra yard of mulch, a shrub dies at the nursery and gets swapped, or the customer adds a tree on the day. The invoice is where you settle the real numbers: plants by size and count, mulch and soil by the cubic yard, sod by the square foot, and labor in hours or as a fixed install price. List hardscape, irrigation and planting separately so the customer can see where the money went. If you offer a plant warranty, mention its conditions on the invoice, usually that the customer waters as instructed. For installs that take more than a week, invoice by phase instead of fronting all the plants and materials yourself.
Should I bill landscaping materials at cost or with a markup?
Most landscapers include a markup on plants and materials to cover sourcing, transport and the risk of plants dying before install. Either way, list materials as clear line items so the total makes sense to the customer.
How do I invoice changes the customer made on site?
Add each addition or swap as its own line, such as an extra tree or a different shrub, and note that it was requested during the job. It avoids the final total looking higher than the estimate for no reason.
Do I put the plant warranty on the invoice?
It's a good idea to note it in the terms: how long it lasts and the conditions, such as proper watering. That way it's on record next to the plants it covers.
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